Management Guidelines for Board Committee Recommendations

• Board meetings are typically held on the second Tuesday of every month.  

• Board packages are delivered to each Board member on the Friday preceding every Board meeting.

• Anticipated Board Committee meetings are aligned with the 2003 tactical planning calendar

ALL BOARD RECOMMENDATIONS MUST FOLLOW THE STANDARDIZED PROPOSAL FORMAT 

• Management/Board proposals are due to the President/CEO and Executive Vice President twenty-one (21) days prior to the Board meeting.
• Once approved by the President/CEO and Executive Vice President, the Board proposal will be delivered to the Board committee chairperson and committee members fourteen (14) days prior to the Board meeting.
• The Board committee will meet to discuss the proposal no later than seven (7) days prior to the Board Meeting.   The Board committee meeting minutes will be completed by the project manager and attached to the proposal.   
• The proposal will be sent out with the Board package.  If the meeting minutes and proposal is not in the board package, the recommendation will NOT be considered at the Board meeting.

PROPOSAL STANDARD  
for BUSINESS/PRODUCT/SERVICE DEVELOPMENT

Click here MSWord format
DATE:            ________________

TO:                Board Committee, member(s) and/or Manager(s)

FROM:            You and/or your Task Force Team

THROUGH:            Brett Noll, President/CEO
______________________________________________________________________

RECOMMENDATION:       State your goal!  Provide executive summary of the proposal. 

BACKGROUND:    Here’s where you provide all the facts and data supporting your proposal.  Usually, several charts and tables are included to justify the business need and recommendation. 

DISCUSSION:    Provide qualitative arguments for the proposal and any “cons” that can be identified. This is the selling part of the proposal.  Identify alternatives considered and comparison to proposed recommendation.  

You should include (in Italics) any elements of the Vision Statement the proposal addresses!  If there aren’t any, then you have no business recommending it.

IMPLEMENTATION:    Identify project team members, staff training & member education (marketing) strategies, comprehensive project timeline.  

COST/BUDGET:    Provide quantitative projections of cost and/or income.  Compare to budget estimates.

CONCLUSION:    Summarize and restate the recommendation with benefits it will provide the member & Credit Union.  Measurement(s) should be determined to provide feedback after the proposal is approved.